Whenever there is a change to details concerning your shareholding - which includes a name change (such as
marriage), address, banking details (for payment of dividends), please contact Computershare to update your
details. As a consequence of FICA (Financial Intelligence Centre Act) requirements, Computershare will require
the following to make the necessary changes:
A. Name Change:
Example:
Mr. Dudley K Chamberlain to Mr. Dudley Keith Chamberlain
Mr. Dedley K Chamberlain to Mr. Dudley K Chamberlain
Documents required
- Change of Forenames and Initials from an individual
- A signed written instruction from the shareholder requesting that we update forenames or initials
- A signed written instruction from the shareholder requesting that we update forenames or initials
- An original certified copy of shareholder's identity document
- An affidavit confirming full names signed by the commissioner of oaths
- Change of Forenames and Initials from the Deceased Shareholder
- Original certified copy of the deceased identity document
- Original certified copy of the executor/trix identity document
- Original certified copy of the Letters of Executorship or Certificate of Appointment or
- An affidavit confirming full names signed by the commissioner of oaths
- Change of Forenames and Initials from the Agent on behalf of the Shareholder
- Original certified copy of the shareholder's identity document
- Original certified copy of the agent's identity document
- Original certified copy of the Power of Attorney
- An affidavit confirming full names signed by the commissioner of oaths
- Change of Forenames and Initials from the Agent on behalf of the Executor of the Estate
- Original certified copy of the deceased identity document
- Original certified copy of the executor/trix identity document
- Original certified copy of the Letters of Executorship or Certificate of Appointment
- An affidavit confirming full names signed by the commissioner of oaths
- Original certified copy of the Power of Attorney
- Change of Surname - Married or Divorced
- A signed written instruction from the shareholder requesting that we update the surname
- An original certified copy of shareholder's identity document bearing/showing current surname being used
- An original certified copy of marriage certificate or
- An original certified copy of a divorce decree
- If spouse is deceased an original death certificate
B. Address Update:
The purpose of changing an address is for postal communication to shareholders i.e. any material we need to post e.g. bi-annual statements.
We have regulations that guide Computershare in order to assist shareholders to comply.
Financial Intelligence Centre Act Rules and Regulations, introduced to curb or combat money-laundering, in order to be able to perform the money-laundering function we need to identify, verify and record the shareholders details i.e. the residential address. Under the FICA shareholders are classified as low risk and high risk if the value of your shares does not exceed R15000.00 you will be classified as a low risk shareholder. However if the value of your shares exceeds R15000.00 you will be classified as a high risk shareholder.
If the shareholder's account has a stop trade "M" for High Risk, the shareholder should send FICA and STRATE documents.
Documents required
- For a low/high risk private investor shareholder in the South African Register if the account is FICA verified:
- A signed instruction from shareholder requesting change of address
- An original certified copy of the shareholder's identity document and
- Proof of residence
- Proof of Residential Documents that can be submitted:
- An original certified copy of the service bill (Municipality Statement) (3 months old); or
- An original certified copy of a utility bill (Eskom Statement) (3 months old); or
- If your service or utility bill is sent to your PO Box address but reflects your erf/stand number and suburb or premises ID number and these details correspond with the suburb in which you reside then this will also be accepted. Please send the original or an original
certified copy of your service/rates bill dated within the last 3 months to our office as
proof of your residential address.
- An original certified copy of the shareholders bank statement reflecting a residential
address (3 months old) or an original certified copy of the bank account personal details
statement reflecting a residential address;
- An original certified copy of the lease or rental agreement (less than 12 months old)
reflecting residential address; or
- An original certified copy of the valid television license document reflecting residential address; or
- An original certified copy of the long term or short term insurance policy document (less 12 months old) reflecting residential address; or
- An original certified copy of the long term or short term insurance policy document (more
than 12 months old), together with a recent communication from your insurance
company reflecting residential address; or
- An original certified copy of the a pay slip or salary advice (less than 3 months old) reflecting residential address; or
- An original certified copy of the a mortgage statement (less than 6 months old) reflecting residential address; or
- An original certified copy of the an IRP5 certificate (less than 12 months old) supplied by the employer reflecting residential address; or
- An original certified copy of the valid motor vehicle license documentation (less than 12 months old) reflecting residential address; or
- An original certified copy of the recent correspondence from a body corporate or shareblock association reflecting residential address or unit number of the town house or cluster; or
- An original certified copy of the recent SARS income tax return form reflecting a residential address; or
- An original certified letterhead from the Chief or Ward Councillor confirming residential address; or
- An original certified letterhead of the Old Age Home confirming residential address.
C. Co-habitant:
Documents required
- If the service bill is in the name of the husband, we require proof of the relationship therefore the wife should bring the following documents
- An original certified copy of the investor's marriage certificate
- An original certified copy of the service bill (Municipality Statement) (3 months old) or
- If your service or utility bill is sent to your PO Box address but reflects your erf/stand
number and suburb or premises ID number and these details correspond with the suburb in
which you reside then this will also be accepted. Please send the original or an original
certified copy of your service/rates bill dated within the last 3 months to our office as
proof of your residential address.
- An original certified copy of a utility bill (Eskom Statement) (3 months old)
- An original certified copy of the shareholder's identity document
- An original certified copy of the homeowner's identity document
- If the service bill is in the name of the homeowner, we require proof of the relationship therefore the husband should bring the following documents
- A completed co-habitant form
- An original certified copy of the service bill (Municipality Statement) (3 months old) or
- An original certified copy of a utility bill (Eskom Statement) (3 months old)
- If your service or utility bill is sent to your PO Box address but reflects your erf/stand
number and suburb or premises ID number and these details correspond with the suburb in
which you reside then this will also be accepted. Please send the original or an original
certified copy of your service/rates bill dated within the last 3 months to our office as
proof of your residential address.
- An original certified copy of the shareholder's identity document
- An original certified copy of the homeowner's identity document
D. Overseas shareholder in the South African/ZAF Register:
Documents required
- A signed instruction from shareholder requesting change of address, the address reflecting on the instruction should be a South African address, if it is an overseas addressit is going to be rejected
- An original certified copy of the shareholder's identity document
E. Bank Update:
Documents required
- An original certified copy of your identity document
- An original certified copy of your service bill e.g. rates account/electricity bill or
telephone bill (not a mobile telephone account) bearing your name and current
residential address (or erf/stand number and suburb) dated within the preceding 3
months in order to verify your physical address details
- An original certified copy of a document issued by SARS to verify your tax number (where one has been issued). If you do not have a tax number please confirm this in writing
- An original or original certified copy of your bank statement printed on authentic bank
stationery dated within the preceding 3 months (not an internet statement cancelled
cheque)
- A confirmation letter from your bank on a letterhead verifying the shareholders account
details and signed by the bank official
NB! Kindly note that we may not accept third party banking details.
Verifications of bank statements:
The bank statement should at least contain two characteristics of a statement:
- If you receive an original interim statement with a logo and a footer this is acceptable
- If you receive an original interim statement with a logo, bank stamp (and preferably a footer although this is not essential), this is acceptable
- If you receive an original certified copy of an interim statement this should have a logo
and bank stamp (and preferably footer)
- If you receive an original or certified copy of an interim bank statement with a logo and
branch name, this is acceptable
- If the bank stamp does not contain teller details, this is acceptable
- If the bank statement reflects only the first initial or some of the initials of the
shareholder, this is acceptable e.g. shareholder name: John Peter Appleton and statement
is issued in the name of J Appleton provided that we have a certified identity document
which corresponds with the details on SCRIP
- While we request a bank statement dated within the preceding 3 months, capturers may
accept statements up to 6 months old to reduce the number of rejections
- Where a Custody Agreement form has been completed, the bank may stamp the form as
acknowledgement that the bank account is correct
- Where a Dividend Mandate has been completed, the form must be stamped and signed by
the bank to verify the banking details
F. Deceased Shareholder:
Documents required
- An original certified copy of the executor/s identity document/s
- An original certified copy of the Letters of Executorship or Letters of Authority
- An original certified copy of the Death Certificate
- An instruction on the executor's letterhead advising of the death of the shareholder and
requesting that we update our records accordingly. If the estate is not being administered
by an attorney or an institution, then we will require a service bill reflecting the residential
address (or erf/stand number and suburb) in order to verify the physical address of the
executor/executrix
- An original certified copy of the deceased estate's bank statement (not an internet bank
statement or cancelled cheque) to verify the bank account details. Alternatively, we will
- Accept a signed and stamped letter from your bankers confirming the estate's bank
account details. Please note that the bank account must be in the name of the estate
G. Shareholder under curatorship/liquidation:
Documents required
- Any forms or Instructions must be signed by the administrator appointed by the Master of the High Court
- An original certified copy of the Letters of Appointment
- An original certified copy of your (the administrator's) identity document
- An original certified copy of your (the administrator's) identity document
- An original certified copy of the shareholder's identity document
- Where the administrator is an attorney or an institution, the administrator's letterhead in
order to verify their physical address. Alternatively if you (the administrator) are an
individual then we will require an original certified copy of a service bill reflecting your
residential address (or erf/stand number and suburb) dated within the preceding 3
months in order to verify your address
- An original certified copy of the bank statement to verify the bank account details.
Alternatively, we will accept a signed and stamped letter from your bankers confirming
the bank account details
H. Minors:
Documents required
- If the shares are registered in the name of a minor, we require written confirmation from the natural guardian, stating the capacity in which he/she is signing or in the case of a legal guardian attach a certified copy of the Letters of Guardianship
- An original certified copy of the birth certificate of the minor
- An original certified copy of the identity document of the guardian
- An original certified copy of your service bill e.g. rates account/electricity bill or
telephone bill (not a mobile telephone account) bearing your name (the guardian's) and
current residential address (or erf/stand number and suburb) dated within the preceding 3
months in order to verify your physical address details and
- An original certified copy of a bank statement (not an internet statement or a cancelled
cheque) in order to verify the minor's bank account details
- Alternatively, we will accept a signed and stamped letter from the bank confirming the
minor's bank account details. Please note that the bank account must be in the name of
the minor.
I. Power of Attorney:
Documents required
- An original certified copy of the Power of Attorney
- An original certified copy of the identity document of the registered shareholder
- An original certified copy of your (the agent's) identity document
- An original certified copy of a service bill e.g. rates account/electricity bill or telephone
bill (not a mobile telephone account) bearing the shareholder's name and current
residential address (or erf/stand number and suburb) dated within the preceding 3
months in order to verify the physical address details
- Where the agent is an attorney or an institution, the agent's letterhead in order to verify
their physical address. Alternatively we will require a service bill reflecting your
(the agent's) name and residential address (or erf/stand number and suburb) dated within
the preceding 3 months in order to verify your (the agent's) address.
- An original certified copy of a document issued by SARS to verify the registered
shareholder's tax number (where one has been issued). If a tax number has not been
issued, please confirm this in writing.
- An original certified copy of the bank statement (not an internet statement or a cancelled
cheque) to verify the shareholder's bank account details. Alternatively, we will accept a
signed and stamped letter from the bank confirming the shareholder's bank account
details. Please note that we may not accept third party banking details.